Connect to Server

Connect to a DoE Server

NOTE: if you are trying to connect to a Department of Education server from off campus or via wireless, you MUST install and run the campus VPN on the machine first. To get a copy of the campus VPN software, go to http://oit.uci.edu, serach for "VPN" and go to the location indicated to download and install the VPN software on your machine. If you have any problems with this process, please contact OIT directly at (949) 824-2222.

These instructions use the gsesrv01.education.uci.edu server as a connection example. Substitute other servers as needed.

Apple OS-X

If you are off campus or on a wireless connection, start the Cisco VPN. Click on the "UCI" option and click on the Connect button. Login to the VPN using your UCInetID and UCI (Webmail) password.

Click on the background of your desktop, then click on the "Go" button at the top of your screen. Pull down and click on "Connect to Server".

The first "Connect to Server" dialog window pops up on your screen. At this point we recommend you click on any old, unwanted servers which may be showing on your "Favorite Servers" list, then click on the "Remove" button in the bottom right of the window to remove them. Keep your list of servers towhich you connect clean and up to date.

Select the gsesrv01.education.uci.edu server from your list of servers, or enter in gsesrv01.education.uci.edu into the "Server Address:" box at the top of the "Connect to Server" window. Click on the "+" button to add the gsesrv01.education.uci.edu server to your list of servers in the lower box. Then click on the Connect button in the bottom right of the "Connect to Servers" window.

You will be asked to authenticate yourself to the server. Enter your DoE username in the Name: box and your DoE password in the Password: box. If you do not know your DoE Name: and Password: please contact the Tech Staff. You may check the "Remember thsi password in my keychain" box if you wish to automatically reconnect to this shared folder. Click on "Connect" button near the bottom right of the window.

The "Connecting to Server" dialog window should disappear and a new, untitled window listing all file shares available to you will appear on your screen. Select the share folder you want by highlighting it with a single click. Click on the OK button.

All "Connecting to Server" dialog windows will disappear. A new window to the selected server share will appear on your desktop with all teh files and folders in it displayed. An icon  onto the shared folder may also appear your desktop. The shared folder should also be in the list of available folders found by double-clicking on the hard drive icon on your desktop.

Double-click on any of share folder icons to open them, just like any other folder on your machine.

Drag any shared folder icon to the Trash to disconnect it. You may also click any shared folder once to select it, then click on the File menu at the top of the screen followed by the "Eject" option to disconnect the shared folder.


Windows XP/Vista/7

If you are off campus or on a wireless connection, start the Cisco VPN. Click on the "UCI" option and click on the Connect button. Login to the VPN using your UCInetID and UCI (Webmail) password.

  1. Right click on your "My Computer" icon.
  2. Click on the "Map Network Drive" option.
  3. The Z: drive or whatever letter comes up next should be fine. Type in \\gsesrv01.education.uci.edu\Share Name, where Share Name is the name of the share folder on the server to which you want to connect.
  4. Check the reconnect on login box if that is what you wish to do- reconnect to this Network Drive every time you login on this machine.
  5. Click on the "Finish" button. An authentication window will pop up.
  6. User name: is your DoE username. Password: is your DoE password. Click OK.
  7. Click on "Finish".
  8. A new window should open up with a list of all the files in the Share Name folder as entered above.
  9. To disconnect from a Network Drive, right click on your "My Computer" icon and select "Disconnect Network Drive." You will be presented with a pop up window of all connected Network Drives. Select the one[s] you wish to disconnect and click "OK".

After having connected to a server, all server folders should be viewable in My Computer or in Network Places. Making shortcuts to server folders on the desktop may be convenient, but is not recommended as they will become disabled should the connection to the server ever be lost.  

 

Further Assistance

If have problems connecting to a Department of Education Server, please contact Tech Help.